Privacy Policy
Last updated 22 September 2026
Beelivekit is the communications service operated by Staffbee Solutions Inc. It carries the voice calls, video meetings, WhatsApp messages and email used by our recruiting products, including BeeHires. This page explains what it stores, why, and for how long.
Beelivekit is a workplace tool. The people whose data it handles are candidates and clients we are already in contact with, and the staff who contact them. It is not a consumer service and is not intended for anyone under 16.
What we collect
Only what the service needs to connect people and keep a record that it happened.
- Contact details — name, phone number in international format, email address, and the identity your employer or our recruiter assigned you.
- Calls and meetings — who called whom, when, how long it lasted, and how it ended. Not the audio, unless the call was recorded.
- WhatsApp messages — the content of messages sent to and from our business number, their delivery status, and the thread they belong to. Messages are delivered by Meta over the WhatsApp Business Platform.
- Email — messages sent to and from mailboxes on our domain, including attachments.
- Recordings and transcripts — only when a meeting or call is recorded. See below.
Recording
Calls and meetings are not recorded by default. When a recording is started, it is stored in our own cloud storage and is available to authorised staff of Staffbee Solutions Inc. A recording may be transcribed to text using Deepgram, our speech-to-text provider.
If you are in a call that is being recorded you will be told, and you may ask for the recording to be stopped or deleted.
Why we hold it
- To contact you about a role you applied for, or a service you asked about.
- To schedule, host and follow up interviews and meetings.
- To keep an accurate record of what was agreed with whom.
- To diagnose delivery problems — a message that failed is kept with the reason.
We do not sell personal data, we do not use it for advertising, and we do not send marketing messages over WhatsApp.
WhatsApp specifically
We message people who have applied to a role or asked us to contact them, on the number they gave us. WhatsApp allows a business to send freely only within 24 hours of your last message; outside that window we may send a pre-approved template — for example, an interview time. Replying to any message reopens the conversation.
To stop receiving WhatsApp messages from us, reply STOP to any message, or block the number in WhatsApp. Your message content is also handled by Meta under WhatsApp's own privacy policy.
Who else sees it
We share data only with the providers that make the service work:
- Meta Platforms — delivers WhatsApp messages.
- Plivo — carries calls to and from ordinary phone numbers.
- LiveKit — carries the audio and video of a live call.
- Amazon Web Services — hosting, storage of recordings, and email delivery.
- Deepgram — transcription, when a recording is transcribed.
We may also disclose data where the law requires it. We do not otherwise pass it to third parties.
Where it is held
Our primary systems run in India (Mumbai) and the United States. Data is therefore stored and processed in both, and may be transferred between them.
How long we keep it
We keep records for as long as we have a recruiting relationship with you, and after that only as long as we need them for the reasons above or to meet a legal obligation. Recordings are kept for a shorter period than message and call records. You can ask us at any time how long a specific item will be held.
Your choices
You can ask us to show you what we hold about you, correct it, delete it, or stop contacting you. Write to us at the address below and we will respond. If you are in a jurisdiction that gives you additional rights over your personal data, those rights apply and nothing here limits them.
Security
Access to the operator console is restricted to named staff and protected by a login. Traffic to this service is encrypted in transit. Credentials for our providers are held in a managed secrets store, not in our source code.
Contact
Questions about this policy, or a request about your data: privacy@staffbees.com
Changes
If we change how we handle data we will update this page and the date at the top. The current version is always the one published here.